Isolating information: The IF-THEN function also allows users to isolate information based on "Yes" or "No" outputs for easier readability on larger spreadsheets. Items requiring attention: You can also use the IF-THEN function for items that need attention by creating an IF function that displays a "Yes" when you finish a task. Staying within a budget: Excel can be a good budgeting tool and using the IF-THEN function can help users colour-code "Yes" and "No" results as either green or red to signify a deficit or profit in their budget.ĭetermining tax costs: Some tax professionals and businesses use the IF-THEN function to determine future or current tax costs by comparing profits against the applicable tax rate.įiltering information: The IF-THEN also allows users to filter specific information from a spreadsheet to isolate certain data sets for analysis or extraction for other formulas. Taking attendance: The IF-THEN function allows users to compare different values, so teachers or other professionals can use it to take daily, weekly or monthly attendance for classes and workshops. You can use the IF-THEN function whenever you make a logical comparison between a value in a cell and an expected outcome. Related: Excel Skills: Definition and Examples When to use the IF-THEN function The text in cell B2 displays "Yes" if the value in cell A1 is greater than 25 and displays "No" if the value is lower than 25. =IF(something is true, then do something, otherwise do something else)įor example, you might type the following formula into cell "B2": The formula for the IF function in Excel is: These are the only comparisons that the IF-THEN function in Excel makes. A "TRUE" result means that your selected values meet your expectations, while a "FALSE" result indicates that the selected values don't meet your expectations. The Excel IF-THEN or IF function is a logical comparison tool that can determine if any data values meet specific expectations.
#Excel how to create if then formula how to#
In this article, we show you what the IF-THEN function is, how it works, when to use it, how to use it and provide some tips to consider when using it. Understanding what the IF-THEN function does and how it works can help you with analysing data sets in Excel. Excel's IF-THEN function is a formula that allows a user to program various cells to display information based on specific criteria. See their site for resources they have developed for teaching data analytics in introductory accounting.Excel is a powerful tool for making mathematical calculations that might otherwise take a while to accomplish manually. Ohio Jennifer Cainas, CPA, DBA, is an instructor of accountancy at the University of South Florida in Tampa and Tracie Miller-Nobles, CPA, is an associate professor of accounting at Austin Community College in Austin, Texas. Wendy Tietz, CPA, CMA, Ph.D., is a professor of accounting at Kent State University in Kent. In case you were wondering, the IFS function has a limit of 127 different conditions, so it can easily handle letter grade calculations and many other different scenarios.
#Excel how to create if then formula mac#
See this short tutorial video for Windows and Mac users for a step-by-step overview of how to use the IFS function to calculate letter grades. For an F in this example (not shown in the screenshot), the Logical_test5 was A3>0 (the cutoff value for the lowest letter grade should be the lowest possible percentage grade.)Īnother option is to simply type out the formula using the IFS function syntax, =IFS(Logical_test1,Value_if_true,…). Continue with grade cutoffs until you reach the bottom letter grade category. The screenshot shows how the cutoffs for the A grade and the B grade have been entered. Fill in each of your letter grade cutoffs, starting with the cutoff for the bottom of the A grades. This will open the IFS dialog box (shown in the screenshot below).
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Type IFS in the Search for a function: field, click go, and then double-click on IFS under Select a function.
![excel how to create if then formula excel how to create if then formula](https://i.ytimg.com/vi/pvZvlEBH8O4/maxresdefault.jpg)
Then click on the Insert Function icon (to the immediate left of the formula bar), opening the Insert Function dialog box. To start, click on the cell where you want to enter the letter grade.
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You can put all your conditions (percentage grade cutoffs in this example) in one function, making it easier to follow. However, there is an easier way.Īdded by Microsoft in 2016, the IFS function replaces the need for multiple nested IF statements. To calculate letter grades based on a percentage score, you can use multiple nested IF statements in Excel, which can get rather complicated quickly.